Pre-Departure Requirements

Below, there are links to several important documents which need to be submitted electronically or downloaded, printed, completed, and returned to IAU's U.S. Office via fax, e-mail, or snail mail using the contact information on the form.

Please click here for the Summer 2016 Pre-Departure Booklet, which includes helpful information about arrival to Aix, homestays, packing, payments, excursions/study tours, and more!



Please follow the below links for predeparture information and post-acceptance requirements for the following programs:

Semester and Summer Programs in Aix-en-Provence, France, please refer to the below list of requirements.

      • Physician Statement - IAU needs confirmation that you’re prepared for a semester abroad. This form requires a doctor’s visit. 

      • Financial Assistance Form - If you are paying IAU College directly and relying on financial assistance to cover all or a portion of your IAU tuition and fees, please download the Financial Assistance Form, complete your portion, and then have a financial aid advisor from your home instruction complete their section and return to IAU.

      • Travel Itinerary - Please complete the online form through your student portal.

      • IAU Post Acceptance Waivers - Complete and submit electronically. It will take 2-3 business days for this to be marked as "Complete" in your student portal.

      • Program Deposit - For students invoiced by IAU directly for the program deposit, the remainder of your nonrefundable deposit of $800 is due within two weeks of acceptance. The deposit secures your course registration and homestay placement. These placements will not be secure until this payment is made. You can pay your deposit by check or credit card. Additional details can be found on the IAU Payment Page.

    Passports - Please note that for all IAU College programs your passport must adhere to the following guidelines: it must be in good condition, with a date of expiration at least 6 months after the end of your stay in the Schengen area (Europe), and issued within the past 10 years and containing at least 2 blank pages. 

    Smart Traveler Enrollment Program - IAU recommends that all students register with the U.S. State Department's Smart Traveler Enrollment Program (STEP).  By enrolling in this system, the U.S. Embassy can keep students updated with important safety and security announcements.  It will also help family and friends get in touch during an emergency.  For more information and to register, please visit the 
    STEP Web site.

    Due Dates

    Fall Semester Students: Within two weeks of acceptance or by May 15 - whichever comes first (Program Deposit), June 15 (Financial Assistance Form), July 1 (Travel Itinerary, Physician's Statement, Post-Acceptance Waiver)

    January Term Students: Within two weeks of acceptance or by October 1 - whichever comes first (Program Deposit and Copy of Passport), November 1 (Financial Assistance Form, Travel Itinerary, Physician's Statement, Post-Acceptance Waiver)

    Spring Semester Students: Within two weeks of acceptance or November 15 - whichever comes first (Program Deposit), November 1 (Financial Assistance Form), December 1 (Travel Itinerary, Physician's Statement, Post-Acceptance Waiver)

    Summer Term Students: Within two weeks of acceptance or May 1 - whichever comes first (Program Deposit), May 1 (Financial Assistance Form), May 15 (Travel Itinerary, Physician's Statement, Post-Acceptance Waiver)